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Home Latest News

Check List for SED-HRMS Personnel Files – School Education Department, Punjab

October 15, 2020
in Latest News, School Personnel Files Punjab, SED HRMS Files, SED Personnel Files
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SED-HRMS Personnel Files – School Education Department, Punjab

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School Education Department (SED), Punjab decided to keep the all Teachers record in a soft form and Online so that in future, there should be no need to keep the heavy documents along with Service Books. In this regard DPI (S.E) announced a remarkable notification for the honorable Teachers of Punjab.
According to the Notification (6529/Dir/(Admin)/2020) , DPI (SE) directed all CEO’s of Punjab for the collection of all teachers personnel files, which is described below for the responsible persons. All responsible persons will collect files till 20-10-2020 and after sensitive verification of data, submit it to the higher authorities, so that data updating online can be started in time. Instructions about Primary, Middle, High & Higher Secondary School is listed below.
Note: For photocopy of Documents, must use 80gm or Above weight page.
Category Responsibility of Teacher Responsibility of School Head Responsibility of AEO Responsibility of DDEO Concerned
Primary Schools preparation and submission of 02-sets of personal files as per check lists to school head. School Head after verification, keep 01-set of personal file in school and other set will be submit to AEO concerned. The AEO concerned will submit 01-set of personal file to the DDEO concerned. The Deputy DEO concerned will keep record of all personal file and will coordinate with HRMS team for updation / scanning.
Elementary Schools preparation and submission of 02-sets of personal files as per check lists to school head. School Head after verification, keep 01-set of personal file in school and other set will be submit to AEO concerned. The AEO concerned will submit 01-set of personal file to the DDEO concerned. The Deputy DEO concerned will keep record of all personal file and will coordinate with HRMS team for updation / scanning.
High Schools preparation and submission of 02-sets of personal files as per check lists to school head. The School Head/ Principal after verification, keep 01-set of personal file in school and other set will be submit to DEO (S.E) concerned. – The DEO (S.E) concerned will keep record of all personal file and will coordinate with HRMS team for updation / scanning.
Higher Secondary Schools preparation and submission of 02-sets of personal files as per check lists to school head. The School Head/ Principal after verification, keep 01-set of personal file in school and other set will be submit to DEO (S.E) concerned. – The DEO (S.E) concerned will keep record of all personal file and will coordinate with HRMS team for updation / scanning.

Check List for SED-HRMS Personnel Files – School Education Department, Punjab

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Part-I TITLE OF FILE
Form to be Attachment on Every File Cover
Sr. No Details for Title Page
1 Name
2 CNIC
3 Designation
4 Personal Number
5 Contact Number
     
Part-II CHECK LIST FOR DOCUMENTS
Documents to be Scanned in Districts in School Education Department
Sr. No Document Description Status
1 Computerized National Identity Card (CNIC) Mandatory
2 Domicile Mandatory
3 Salary Slip Mandatory
4 Copy of Matriculation Mandatory
5 Copy of Intermediate Mandatory
6 Copy of Bachelor Degree Mandatory
7 Comp of Masters Degree Mandatory
8 Copy of M.Phil. (If any) Mandatory
9 Copy of PhD (if any) Mandatory
10 Copy of B.Ed Mandatory
11 Copy of M.Ed. / M.A (Education) Degree (If any) Mandatory
12 Trainings Certificate(Induction & Promotion Linked Trainings only) Mandatory
13 First appointment order / Letter of Agreement Mandatory
14 Joining report of First appointment order Mandatory
15 Promotion order in next scales and all related joining reports Mandatory
16 CNIC copy of Spouse (if Married) Mandatory
17 Transfer Orders/ Joining Relieving order (if any) Mandatory
18 Service Book Original Mandatory
19 Nikah Nama For Married
20 Equivalence Certificate of Educational Degrees If Any
21 Disability Certificate If Any
22 Passport If Available

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